REIMBURSEMENT

INFORMATION

Application for Reimbursement 4 – AFR4
The Online Application for Reimbursement 4(Online AFR4) is also only applicable for MOE (including doctors), DANA, and BAS scholars. The Online AFR4 is used to apply for work experience, internships, electives and placements reimbursements for expenses made on:

  • Airport transfers,
  • Travelling Expenses,
  • Temporary accommodation,
  • Visa,
  • Air ticket,
  • Security Vetting,
  • Immunisations, and
  • Pre-requisite training.

Students are advised to not submit their Online AFR4:

  • until their Online PTF is approved, and
  • after their work experience, internship, elective or placement is over.

Once these requirements are met, students may submit their Online AFR4 and provide a pdf copy of the following documents.

  • Sponsor’s approval letter;
  • University support letter;
  • Work experience, internship, elective or placement acceptance;
  • Tax invoices and receipts; and
  • Other support documents.

Application for Reimbursement 5 – AFR5
The Online Application for Reimbursement 4(Online AFR4) is also only applicable for MOE (including doctors), DANA, and BAS scholars. The Online AFR4 is used to apply
for the following reimbursements:

  • Project/Dissertation Allowance,
  • Graduation Robe,
  • Prescription Glasses, and

Air Passage.
Students are reminded not submit multiple claims (Online AFR5). It is sufficient to submit one online submission for all claims. Students are required to provide a pdf copy of the following to support their claims:

  • Project/Dissertation Allowance
    • copy of project, dissertation, or thesis
    • tax invoices and receipts
  • Graduation Robe
    • tax invoices and receipts
  • Prescription Glasses
    • Prescription slip
    • tax invoices and receipts
  • Air Passage
    • Air ticket(s)
    • tax invoices and receipts

Purchases and Preparing Your Claims
Students are advised to follow the following recommendations.

  1. To make all purchases under their names pnly. Any receipts or invoices issued under another person name will not be reimbursed.
  2. Number your receipts clearly and highlight the claimed amount in GREEN fluorescent.
  3. Email it with other supporting documents in pdf format.
  4. Ensure all file names and emails sent are in the format recommended by EAUC.
  5. All online reimbursement forms must be submitted before the deadline. Late applications will not be entertained.
  6. Label or number all invoices and receipts.
  7. Highlight the claim amount with a GREEN highlighter.

Important Links
Online Application for Reimbursement 1
Online Application for Reimbursement 2
Online Application for Reimbursement 3
Online Application for Reimbursement 4
Online Application for Reimbursement 5

Application for Reimbursement 1 – AFR1
The Online Application for Reimbursement 1 (Online AFR1) is for use by new (MOE, DANA, BAS, MORA) students to Australia only. The Online AFR1 is to be used to apply for reimbursements made for:

  • Airport transfer,
  • Temporary accommodation – up to 3 days,
  • Student Visa – if not already reimbursed in Brunei,
  • Air ticket to Australia – if not already reimbursed in Brunei)

Students intending on applying are required to provide a pdf copy of the following documents to EAUC.   

  • Scholarship Award Letter,
  • Financial Guarantee Letter,
  • Tax invoices/receipts,
  • Other supporting documents.

Students are advised to submit the Online AFR1 within one (1) month of arrival in Australia and to compile all claims into one (1) submission. Students are also reminded to send all emails and support documents in the format recommended by EAUC.

Application for Reimbursement 2 – AFR2
The Online Application for Reimbursement 2 (Online AFR2) is only applicable to MOE (including doctors), DANA, BAS, MORA scholars applying air passage reimbursement for:

  • Biennial Passage
  • End-of-Study Passage
  • Educational Visit
  • Research

Students are to submit their Online AFR2 at least one (1) month before departure and to email a pdf copy of the following documents to the EAUC.

  • receipts/invoices
  • air ticket(s)
  • Other support documents

Students are also reminded to send all emails and support documents in the format recommended by EAUC.urchasing Air Tickets
students are advised to purchase their air tickets early, at least two (2) months earlier as it is cheaper. it is preferred to use qantas and royal brunei for domestic and international travelling respectively.

the eauc will not cover any additional cost and add-ons, for example, additional baggage allowance, seat booking, insurance and food. please check with the eauc before purchasing your tickets.

ConnectingFflights
It is wiser if you buy your connecting flight tickets together. If you miss the connecting flight due to unforeseen delays, the airline will reconnect you on the next available flight for free. Buying additional travel insurance is also an option but EAUC will not reimburse you for this purchase.

EAUC on the other hand, does not reimburse other travelling expenses such as taxi, train, uber charges during educational, research, and biennial passage.

Application for Reimbursement 3 – AFR3
The Online Application for Reimbursement 3 (Online AFR3) is only applicable for MOE (including doctors), DANA, BAS, and MORA scholars. Students can use the online afr3 to claim reimbursement for the following expenses:

  • medical – medicine not covered by OSHC
  • dental – routine/emergency dental treatment,  
  • optometry – prescription glasses

Before submitting the Online AFR3, students are required to check with their OSHC provider whether the cost is covered by the provider. Online AFR3 submissions must be made within two (2) weeks after receiving treatment, with a pdf copy of the eauc..

  • receipts/tax invoices
  • prescription slip
  • Other support documents

EAUC will not reimburse for the following items:

  • non-prescription or over the counter medicine
  • Cosmetic dental procedures including retainers and braces
  • Sunglasses and non-prescription glasses.